AI Workflow Automations Book audit →
motion / hyperframes
v2026.05 · DFW, TX ONLINE

AI-operated workflows
for service businesses.

We build and operate the agent loops behind your business: lead intake, follow-up, scheduling, payments, reviews, and reporting.│

Book a free 30-min audit See the system
01   Social media
02   Lead automation
03   Reviews + listings
04   Video + content
01  /  SERVICES

Built once.
Operated every month.

Not another dashboard to babysit. We design, ship, and operate the loops that keep service businesses moving.

01

Conversion Front Doors

Fast, owned pages that turn visitors into structured requests your operations loop can actually act on.

build · staging
landing pages booking paths social profiles local listings
02

Agent Loops

Intake, follow-up, scheduling, payments, reviews, and reporting connected into one observable operating loop.

events / live
Email / SMS social posting review replies scheduling
03

Managed Operations

We watch the loop, tune prompts and rules, fix broken handoffs, and add new paths as your service business changes.

scan · diagnose
audit design operate
02  /  WHO IT'S FOR

Built for the businesses that
run on appointments.

REAL ESTATE
Lead intake, listing workflows, client CRM.
FITNESS STUDIOS
Memberships, class booking, email that converts.
MARTIAL ARTS
Enrollment, belt progression, parent comms.
FRAME SHOPS · SMB
Quote → invoice → fulfillment, one flow.
DENTAL · MEDICAL
New-patient ads, online booking, review engine.
03  /  OPERATED LOOPS

The loops behind
a service business that runs.

We do not sell one-off demos or a pile of fragile zaps. We operate the repeatable business loops that keep inquiries, bookings, payments, reviews, and owner reporting moving without daily manual chase-downs.

01 · INTAKE LOOP

Capture → qualify → route.

Every new lead becomes a clean record with source, intent, urgency, service fit, and next action — then routes to the right calendar, inbox, or CRM.

forms missed calls CRM updates
02 · FOLLOW-UP LOOP

Respond → remind → recover.

Timely email/SMS follow-up keeps prospects from going cold, confirms appointments, nudges no-shows, and hands edge cases back to a human.

SMS email scheduling
03 · PAYMENT / REVIEW LOOP

Invoice → collect → ask.

After service delivery, the loop sends payment links, tracks completion, follows up on late invoices, and asks happy customers for reviews at the right moment.

Stripe reviews receipts
04 · REPORTING LOOP

Measure → surface → tune.

Weekly visibility into lead sources, response times, booked revenue, unpaid invoices, reviews, and the operational bottlenecks we should tune next.

dashboards alerts monthly tuning

Built around your current tools. Operated so your team does not have to chase the system.

04  /  HOW IT WORKS

Three steps.
No slide decks.

01 · AUDIT

Free 30-min audit.

You show us how leads, scheduling, payments, and reviews move today. We map the leaks and the loops we can operate for you.

~ 30 minutes · no commitment
02 · BUILD

Ship in 1–3 weeks.

Front door, agent loops, and integrations built and deployed. You see staging in week one.

1–3 weeks · one-time
03 · OPERATE

We run it. Monthly.

Monitoring, loop tuning, and monthly improvements. Your operations get tighter over time, not more manual.

monthly retainer · cancel anytime
05  /  PRICING

Three plans.
All-in pricing.

One-time setup + monthly operations. No hourly surprises, no hidden ad-agency markups.

SETUP $1,200 one-time  ·  website + profiles + onboarding
STARTER monthly
$1,200 /mo

Everything to get found, get leads, and stay reviewed.

  • Website + landing page (built & hosted)
  • Social profile setup & optimization (FB, IG)
  • 3 custom posts/week (Facebook & Instagram)
  • Review management (Google, Yelp, Facebook)
  • Lead intake agent loop
  • Monthly analytics report
Book free audit
GROWTH POPULAR
$1,800 /mo

Full marketing engine + AI-operated follow-up.

  • Everything in Starter
  • 5 custom posts/week (FB, IG + graphics)
  • Local search listings — 70+ publishers
  • Up to 4 Reels / Shorts per month
  • AI follow-up & appointment automation
  • 2 hrs photography / videography every 3 mo
  • Bi-monthly performance review
Book free audit
FULL OPS monthly
$2,800 /mo

Complete AI operations team for your business.

  • Everything in Growth
  • Up to 6 Reels/Shorts + 3 YouTube videos/mo
  • Ad campaign management (FB + Google)
  • 3 hrs photography / videography every 2 mo
  • Print & promo graphics (3 pieces/mo)
  • Full AI-operated payment + review loops
  • Quarterly business strategy session
Book free audit
NOTE

Ad spend (Facebook, Google) is separate and goes directly to the platform — not to us.

07  /  ABOUT
Aaron — founder, AI Workflow Automations
AARON · DFW, TX

Built by Aaron. Founder-led, end to end.

DFW-based. Former Director of Engineering at Monarch. Now building and operating AI workflow loops for service businesses that want fewer dropped leads, faster follow-up, and less manual admin. — Aaron

ex-Monarch DFW, TX solo studio AI-first
08  /  FAQ

Common questions.

Why not just connect a few tools myself? +
Tool connections are not operations. Most businesses end up with brittle handoffs, no owner, and no one watching whether leads were actually booked or paid. We build the loop, monitor it, and tune it monthly.
How fast can you actually ship? +
Staging in week one. Live in 1–3 weeks depending on scope. We ship; we don't schedule kickoff calls about kickoff calls.
What if I want to cancel the monthly? +
Cancel anytime. You keep the codebase, configured loops, and data. We hand off cleanly — no lock-in, no hostage situation.
Do you integrate with the tools I already use? +
Yes — Stripe, Twilio, Postmark, Google Workspace, QuickBooks, calendars, CRMs, and most modern APIs. If your tool has a webhook or API, we can usually make it part of the loop.
What does it cost? +
Build is $1,500–$3,500 one-time, depending on scope. Operate is $279–$499/month for hosting, monitoring, reporting, and monthly loop updates. Founding clients lock in $279/mo for life. Everything's clear before we start — no surprise invoices.
09  /  AUDIT

Book a 30-min audit —
we map the loop live.

or email aaron@aiworkflowautomations.net